What are the criteria to be an External Examiner for UCA?
The full criteria are stipulated at the beginning of Section G in the Quality Assurance Handbook. You can access Section G here.
However, the key things to note are that External Examiners must not be:
- Anyone with a close professional, contractual or personal relationship with a member of staff or student involved with the courses unless a period of 5 years has elapsed;
- Former staff or student of UCA unless a period of 5 years has elapsed;
- Part of a reciprocal arrangement involving cognate programmes at another institution;
- From the same institution as their immediate predecessor.
What is the recruitment process for External Examiners at UCA
Once you have agreed to be an External Examiner for UCA, you will be required to complete the nomination form and return it to the UCA Programme Director along with your CV and a colour scan of your passport (or other suitable ID).
Once the QAE department has reviewed the nomination and the School Board of Study has approved it, the nomination will go to the External Examiners Group (EEG) for final sign off.
Under the UK Border Agency requirements, UCA needs to confirm your right to work in the UK. Before commencing any work for UCA, we must see the original ID document to confirm that it is genuine, that you are who you say you are and that you have the right to work. We must then make a copy of the document, signing and dating when the check was made. This will be kept on file electronically during your employment with UCA.
This check is usually done at the EE Forum (see section 2 below). If for some reason an EE is unable to attend the Forum, the right to work check must be carried out at the EE’s first visit to UCA (usually the main visit to review work). Before doing any work, the Programme Director will take the EE to a member of staff from either QAE or Campus Registry who will carry out the check and take a copy of the ID.
How long does the process take?
Progamme Directors start looking for new External Examiners, for the following academic year, after the Autumn School Board of Study. Nominations are normally approved at the Spring School Board. The final step is approval from the External Examiners Group; this annual meeting takes place in June. The QAE department then issues contracts; they run from 1 October to 30 September for UG courses and from 1 December to 31 November for PG courses.
How long is the tenure?
The appointment will be for one year in the first instance with the remaining three years being considered and confirmed by the External Examiners Group at its annual meeting in June (four years in total).
All new External Examiners must go through the induction process. The first stage is at the External Examiner Forum, which usually happens at the end of January/beginning of February. The QAE department organises the Forum.
The second stage is at course level where you will become familiar with the course that you are examining and its specific assessment practices.