Airport pick-up service

We understand that travelling on your own to another country can be scary and we want to make your journey as simple and stress-free as possible. All new international and EU students have the opportunity to book the airport pick-up service we recommend. If you reserve this, a taxi representative will meet you at the meeting points at the airport, and take you directly to your campus accommodation.

Why should I book the UCA Airport pick-up bus service?

  • It is simple to book. 
  • UCA will know your arrival details, and will be able to contact you if you experience any problems with the taxi service, your arrival, or drop-off at the accommodation. Please contact airportpickup@uca.ac.uk for a taxi booking form and for any general questions.
  • It is often very expensive to book a taxi from outside the airport, so you will save money by booking in advance with our recommended and reliable taxi companies.

Below is useful information about how the airport pick-up taxi service works for your chosen course.

Courses starting January 2019

  • Book your place

    For International students starting in January 2019, there is a fee to pay for booking the airport pick-up taxi service. However, it is cheaper than taking a taxi from outside the airport. It also allows us to offer you arrival support if you are delayed or need help finding your campus accommodation.

  • Further information about our Airport pick-up service

    Who is entitled to use the paid airport pick-up service?
    All new international students on undergraduate, postgraduate, pathways (International Foundation and Graduate Diploma) and Further Education courses.

    How much would a taxi cost if I did not book in advance?
    Taxis can sometimes cost up to double our airport pick-up service price, if you take them from the airport without a reservation. Therefore, if you are planning to travel by taxi to your campus, it is recommended to reserve before arriving at the airport.

    Never get into an unmarked car claiming to be a taxi outside an airport. These vehicles may not be licensed, may not have been checked out by the authorities and may not be safe. They are also more likely to overcharge you.

    What do I do if my flight details change after booking?
    Email airportpickup@uca.ac.uk and inform us of the change. Please include your student number in your email.

    When will the representative meet me at Arrivals?
    The representative will meet you at Arrivals Hall 45 minutes after your plane lands. If the representative has not arrived to meet you at this time, they have probably been delayed in traffic around the airport. Please wait another 20 minutes and then call the taxi company so they can update you on where the taxi representative is.

    What if my flight is delayed?
    Your taxi representative will check your arrival time and will be there to meet you 45 minutes after you land, even if your flight is delayed.

    What if I am delayed in Customs?
    Don't worry! The taxi representative will wait for you in the Arrivals Hall at the airport. If you are delayed in Customs, please call the taxi company directly You can also email airportpickup@uca.ac.uk and we will let the taxi representative know.

    What do I do if I get lost, or if I can't find my taxi representative?
    Email us on airportpickup@uca.ac.uk. Your advisor will contact your taxi representative and tell them where to find you.

    If I arrive at night or early in the morning, can I still use the service?
    Yes you can, but we do recommend that you try and arrive between 9am and 5pm, so you can get to your campus during normal working hours.

    How long will it take to get to my campus (approximately)? 

     

    Airport pick-up service 

    By Train

    Heathrow to UCA Farnham

    45 minutes

    2.5 hours

    Heathrow to UCA Epsom

    45 minutes

    2.5 hours

    Heathrow to UCA Canterbury

    2 hours

    2.5 hours

    Heathrow to UCA Rochester

    1.5 hours

    2 hours

    Gatwick to UCA Farnham

    1 hour

    1.5 hours

    Gatwick to UCA Epsom

    30 minutes

    1 hour

    Gatwick to UCA Canterbury

    1.5 hours

    2.5 hours

    Gatwick to UCA Rochester

    1 hour

    2 hours

    Can I bring my parents or relatives?
    Yes you can. The taxi company will provide a standard four-seater taxi. However, you are responsible for making sure there is enough space in the taxi for passengers and baggage. If you are travelling with more than one person or have large amounts of luggage, there may not be enough space and you will have to book and pay for an additional taxi yourself.

    When is the best time for me to arrive?
    We would recommend that you choose a flight which allows you to arrive on your new campus after 9am and before 5pm, as there will be more accommodation staff available to help you during these times. Keys can be collected at any time but there will be fewer staff to help you out of office hours. 

    Will someone be waiting for me on campus?
    Yes. When you book the airport pick-up service we can estimate your arrival time and tell our accommodation team when to expect you. They will then arrange your accommodation arrival time accordingly. However, if you do arrive after 5pm and before 9am, one of our student wardens will show you to your accommodation.

    Do I have to use the airport pick-up service?
    No, but we strongly recommend that you do. If you are making your own way to your campus you will need to advise us of your expected arrival time, so we can ensure there will be someone waiting for you to take you to your accommodation.

    You can email us with general questions during office hours, 9am to 5pm. Send your emails to  airportpickup@uca.ac.uk

    If you cannot find anyone at the airport, please call our UCA airport pick-up Co-ordinator on +44 (0)785 859 1121. (WeChat ID: UCAInternational). Please note that the number should only be used in case of an airport pick-up emergency.

  • Terms and conditions

    These are the terms and conditions for using our airport pick-up service:

      1. By booking the airport pick-up service you are agreeing to UCA's and the taxi company terms and conditions.
      2. Please turn on your mobile telephone when you enter the terminal building at the airport. You will need to provide us and taxi company with this telephone number when booking.
      3. If you are delayed in Customs, you should call the taxi company directly. If you are delayed for a long time in Customs, and you have not notified us, our representative may leave the airport without you.
      4. If you cannot find your taxi representative, email airportpickup@uca.ac.uk  and we will tell you where to go.
      5. If you are travelling with a guest, you do not have to pay extra but you must make sure that one taxi is large enough for all passengers and luggage. If an additional taxi is required for your guests or luggage, you will need to book and pay for it yourself at the airport.
      6. Under no circumstances should you leave the airport other than with your taxi representative, as this will incur additional charges. 
      7. If you wish to cancel a booking before your arrival date you should email the taxi company as soon as possible. 
      8. Please let the taxi company know that you are a UCA student to be eligible for a fixed rate. If you cancel or decide not to use the taxi service after booking and do not inform the taxi company, you may still need to pay the fee.  
      9. The student is responsible for any cancellations or booking delays. The University is not responsible for any costs. 

Any questions?

If you would like to know any further details about the Meet & Greet service please email: airportpickup@uca.ac.uk