International Summer School Disclaimer

Cancellations and refunds

  • If you wish to cancel your course, your request should be made in writing to the Head of the International Studies department Dr. Cheryl Yu on summerschool@uca.ac.uk
  • If your written request is received more than eight weeks before the start of the course, you will be entitled to a full refund of your payment, minus an administration charge of £50.
  • If your written request is received within eight weeks of the start of the course, we will not refund your payment. However, if you cancel because your visa is refused, we will refund your tuition fee minus a £50 administration charge.
  • Non-attendance due to illness, or for personal, professional or visa reasons, does not confer the right to refunds.

Insurance

Students are required to have adequate health, accident, disability and hospitalisation insurance to cover themselves during their time at the University for the Creative Arts.

Students recognise and accept that no part of the fee goes towards payment of such insurance and that the University has no obligation to provide such insurance. Travel to the UK, visa costs and other personal travel and living expenses are not included.

Complaints

Any complaints about the Summer School programme should be made in writing and sent (via email) to summerschool@uca.ac.uk. For formal complaints please address our Head of Department, Dr. Cheryl Yu in the email.

Force majeure

UCA shall not be liable for any failure or delay in the performance, in whole or part, of any of our obligations arising from or attributable to acts, events, omissions or accidents beyond our reasonable control, including – but not limited to – strikes, lock-outs or other industrial disputes (whether involving our workforce or the workforce of any other party), act of God, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood, storm, pandemics, epidemics or other outbreaks of disease or infection, failure in the public supply of electricity, heating, lighting, air conditioning or telecommunications equipment.

Under 18-year-olds

The consumption of alcohol by persons under 18 years of age is illegal and anyone found contravening this will be required to leave the premises and may be reported to the Police.

The age of legally being able to smoke in the UK is 18. Anyone found contravening this will be required to leave the premises and may be reported to the Police.

Safeguarding

The University’s facilities are hired by external organisations. Under these arrangements the University has no control over and assumes no liability for the conduct of individuals from these external organisations. However, should any member of the University staff have any concerns or become aware of any child protection or safeguarding issues, they should follow the procedures as set out in the University’s Safeguarding Policy.

You can find UCAs Safeguarding Policy along with others at:

https://www.uca.ac.uk/quality-assurance-enhancement/university-regulations-policies-and-procedures/

Non-Smoking Policy

The University has a non-smoking policy where you must not smoke within 5 metres of a building or within any building on the premises including accommodation. Those found contravening this policy may be asked to leave the premises. Smoking shelters are available around the campus.

Loss & damage

You will be held responsible for any loss of or damage you cause to University. You will accept full financial responsibility for any loss or damage caused to accommodation, public areas and all fixtures, fittings and equipment including cleaning costs. Charges for any loss or damage will be invoiced directly to you. The University cannot accept any liability for any loss or damage to personal property or vehicles. You are therefore advised to be extremely careful regarding the security of your belongings.

The University shall not be liable for any losses that were not caused by any breach of contract or statutory duty or negligence on the part of the University and liability shall not exceed the total sum charged for the booking.

Personal injury

The University is unable to accept any liability for death or personal injury sustained by any person forming part of the International Summer School unless proven to have been caused by the negligence of the University.

Accommodation

Accommodation will be allocated by the University. All rooms are single and maximum occupancy is 1 person per room. All items issued shall remain the property of the University such as keys, ID cards, DIS cards and parking permits. A charge of £50 will be made for any such items that are lost. Accommodation will be clean on arrival with beds made. The kitchens will be appropriately equipped for your use while you are in residence.

You agree to:

1. Observe the fire safety and evacuation procedures operating within your accommodation and on the University premises.

2. Comply immediately with any requirement serviced in writing by the University in connection with Health & Safety regulations, including the safe use of electrical equipment. If equipment is deemed unsafe the University reserves the right to remove it.

3. During longer stays permit University contractors and authorised staff access to the accommodation to inspect the condition of the accommodation and to carry out repairs, maintenance and cleaning. It is the responsibility of the occupant to maintain a safe environment.

4. Not to damage, litter or obstruct the use of the accommodation and to keep all passageways, stairways, exits and fire escapes clear of obstruction and combustible materials at all times.

5. Ensure that no rubbish, refuse or any other material of any kind is placed or left in such a way to create any obstruction in the sinks, showers, lavatories, cisterns or any other pipe or watercourse.

6. Not have in their possession anywhere on the premises:

  • Any firearm, including air rifles, air pistols, “BB” guns, crossbows, flare pistols or any imitation firearms;
  • Flares or fireworks;
  • Any item that is constructed or intended to be used as a weapon.

Any such items found in the premises will be confiscated and the Police may be informed.

7. Not use the accommodation or knowingly allow the accommodation to be used for committing any illegal act. This includes possession or use of substances described in the Misuse of Drugs Act 1971. The University policy extends to the use of ‘legal highs’ which is not permitted and may result in accommodation being withdrawn from the occupier.

8. If at any time during this contract the occupier is deemed to present an unacceptable level of risk to others they will be immediately removed to a place of safety pending investigation.

9. To be responsible for any visitors or guests. Guests are not permitted to stay overnight in accommodation. The University reserves the right to refuse admission to the accommodation to any visitor and/or require any visitor to leave.

10. Keep accommodation doors secure and fire doors closed at all times to not compromise the safety of others.

11. Keep bedrooms and shared areas clean and tidy.

12. Take refuse and recycling to the relevant skips available around the campus.

13. Not to remove or make any additions or alterations to the accommodation.

14. Not to use portable heaters or candles, they are a fire risk.

15. Not to use any kitchen equipment or prepare or cook food in the bedrooms.

16. Not to wash, dry or hang laundry in the room as it contributes to condensation and damp. There is a 24-hour launderette on the premises. We can provide card access to these facilities.

17. Not keep any animals, fish, birds or reptiles in the room or on the premises. Assistance dogs only are permitted.

18. Not to use drawing pins or blue tac on the walls. There is a fixed notice board in each bedroom.

19. Not to cause a nuisance, disturbance, distress or annoyance to others and in particular not to make or allow any loud music/noisy gatherings between the hours of 11pm and 8am.

20. To report any defects to the duty staff for necessary repairs and to report any damage as it occurs.

Students must also comply with the Accommodation terms and conditions. Breach of these conditions may result in action being taken which may lead to students being asked to leave the course.

Privacy

Where possible, UCA will seek to obtain an attendee’s consent to process their personal data in accordance with the privacy notice. If UCA reasonably considers that the attendee is not competent to provide or refuse such consent in an emergency, UCA will consider whether such data can be processed or shared with relevant internal or external third parties in accordance with one of the other lawful processing grounds under the GDPR for example, out of concern for the vital interest of the data subject or a third party.

Disclaimers

The University for the Creative Arts reserves the right to withdraw any advertised programme, for which the recruited number of students is so low that it is not possible to deliver an appropriate quality of education.

Where there is a difference between the website and the content of our International Summer School brochure, the content on the website takes precedence.

Further information

The International Summer School programmes are offered at the University for the Creative Arts by the International Studies Office within the Marketing, Student Recruitment & Admissions Department. Every care has been taken to ensure accuracy. While every endeavour will be made to provide the courses and services described, the University for the Creative Arts reserves the right to make changes as appropriate for reasons of operational efficiency or due to circumstances, including industrial action, beyond its control.

T: +44 (0)1252 892883 E: summerschool@uca.ac.uk