1. This procedure takes into account the short length of the Summer Schools and seeks to ensure that as far as possible, disciplinary matters are addressed within the duration of the course.
2. In any disciplinary case, the University encourages those involved to seek informal resolution wherever possible.
3. The University will consider referring incidents to the Police in appropriate circumstances. We will not normally pursue disciplinary action against Summer School students whilst they are the subject of a Police investigation. However we reserve the right to do so, particularly if their course is due to end before the end of criminal proceedings in which they are involved. We reserve the right to apply this Code after a Police investigation has ended.
4. Summer School students agree to conduct themselves in an orderly and responsible manner and at all times to respect the rights and views of others. The following list, although not exhaustive, provides examples of the kind of behaviour which will be considered a breach of this Code.
i. Disruption of, or improper interference with, the academic, research, administrative, sporting, social or other activities or functioning of the University.
ii. Violent, indecent, disorderly, threatening, intimidating, improper or offensive behaviour or language (whether expressed verbally, in writing or electronically, including via blogs, social networking websites or other electronic means).
iii. Bullying or harassment of any student or member of staff of the University, or any visitor to the University.
iv. Sexual misconduct (including violence) against or sexual harassment of any student or member of staff of the University, or any visitor to the University.
v. Discrimination, harassment, victimisation of others on the grounds of age, race, religion or belief, sexual orientation, disability, gender or transgender identity.
vi. Failure to respect the rights of others to freedom of belief and freedom of speech and expression.
vii. Theft, misappropriation or misuse of University property, or the property of the University’s staff, students or visitors.
viii. Misuse or unauthorised use of University premises and property, including computer misuse.
ix. Damage to or misappropriation of University property, or the property of the University’s staff, students or visitors, caused intentionally or recklessly.
x. Action likely to cause injury or impair safety on University premises.
xi. The possession, use or supply of illegal drugs.
xii. Unacceptable behaviour arising from the consumption of alcohol or other substances.
xiii. Conduct which constitutes a criminal offence where that conduct:
a. takes place on University premises,
b. affects or concerns other members of the University community,
c. itself constitutes misconduct under the terms of this Code.
5. We may initiate the disciplinary procedure whenever we receive an allegation that there has been an alleged act of misconduct.
6. Whenever possible, we believe that allegations that Summer School Students have committed a minor breach of the Code of Conduct should be dealt with informally between the individuals involved. Where a satisfactory resolution is not possible by this approach or the allegation is of a serious nature, the allegation should be brought formally to the attention of the Head of International Studies, or, in the case of allegations relating to residential accommodation, the Head of Accommodation and Catering.
7. Such allegations will be the subject of an investigation by a nominee of the Head of International Studies or a nominee of the Head of Accommodation and Catering who will notify the student of the allegations against them and of the commencement of the disciplinary investigation.
8. Upon the conclusion of the investigation, a decision about the outcome will be made, and, where appropriate, a penalty will be issued.
9. For minor breaches of the International Summer School Code of Conduct the nominees of the Head of International Studies and Head of Accommodation and Catering may impose any of the penalties i) – iii).
10. For major breaches, if in the opinion of the nominee of the Head of International Studies/Accommodation Officer, the matter is sufficiently serious to deserve removal from the Halls of Residence or restricted access to or expulsion from the University, the matter will be referred to the Head of International Studies or International Recruitment Manager or the Head of Accommodation and Catering or Senior Accommodation Officer for their consideration and decision.
11. The Head of International Studies, the International Recruitment Manager, the Head of Accommodation and Catering and the Senior Accommodation Officer may award any of the penalties i) – vi).
i. Oral reprimand which may or may not be recorded in a student’s file.
ii. A written warning requiring the student to give an undertaking as to their future good conduct and to meet any other stipulated conditions; and advising of the likely consequences if those conditions are not met or if the student commits a further breach of the Summer School Code of Conduct.
iii. A requirement to pay a reasonable sum by way of compensation for identified and quantified loss.
iv. Relocation within or removal from the Halls of Residence or other University building.
v. Restricted access to certain facilities/buildings or contact with named individuals.
vi. Expulsion from the Summer School.
12. The decision maker will notify the student in writing of the findings of the investigation and the outcome.
13. Summer School students may appeal against the outcome of a disciplinary procedure. All appeals must be made in writing to the International Office and made within 5 working days of receipt of the written decision to impose penalties.
14. Appeals may be made on the grounds that the decision was unreasonable or the penalty was disproportionate.
15. Appeals will be heard by 2 members of the University Executive Group.
16. The Summer School student will be entitled to attend the Appeal hearing and to be accompanied by a supporter.
17. The University Executive Group members hearing the appeal will, between them, be responsible for ensuring the procedure is properly documented and the decision recorded. They will inform the student in writing of the decision, no less than 3 working days after the hearing.