Referencing Software

We recommend Paperpile and Zotero.

There are many reference management applications available but at UCA we recommend Paperpile and Zotero. Paperpile is a web based tool that works with Google products and you can access it easily on any computer with a Chrome browser. Zotero is an open source program that requires software installed on a computer. Both feature an up to date and comprehensive version of our UCA Harvard citation style, something many of the other applications do not offer.

Paperpile

An introduction to Paperpile

Paperpile is an easy to use tool that we provide for you so that you can manage your research online when using Google Chrome.

It is web based and has been designed to work with Google products, meaning you can save references using Chrome, organise your PDFs in Google Drive and cite your references in Google Docs.

Sources can be added to your collection from within the Paperpile website, or via Chrome when you are looking at databases or websites.

You can export bibliographies out of Paperpile in the UCA Harvard style, or use Google Drive to cite as you write and generate your bibliography.

  • Getting started with Paperpile

    Go to the Paperpile website, and then select the Start Trial option. This will let you create an account and use Paperpile. Once you have set up your account, go to Settings, then Account and click on Activate site license. Then enter your UCA email address; you will receive a verification email which might go into your junk mail - click on this to verify your account and you will have full access to Paperpile.

    You will need to install the Paperpile extension for Chrome to use all of the functionality. Paperpile will ask you to install the extension the first time you visit the Paperpile website. Alternatively go to the Chrome Web Store and install the extension directly from there.

    A screencast that will guide you through these steps can be viewed here:

  • To install the UCA Harvard Style

    Follow these instructions:

    • Click on the Gear symbol on the top right of the screen and go to Settings. Find Citation Style under the options and select Change Style.
    • Alternatively, when viewing your library, Select some references and the Cite option will then become available. From there, click on Cite and Change Style, or select the arrow and click on Change Citation Style.
    • In the search box put Creative Arts and select University for the Creative Arts - Harvard.
    • Click on the blue option for Set Citation Style and your style will be installed.
  • How to add references

    There are several ways to add references to your Paperpile account. Once you have installed the Chrome extension, you will be able to add references whilst browsing the Internet. This is covered in the following video:

    From within Paperpile you can use the Add Papers button to add references manually, import references from RIS files, import your library from Zotero and search online for ISBNs and DOIs. These methods are covered in the following video:

  • Create a bibliography from within Paperpile

    Watch this video, or follow these instructions:

      • Highlight individual references using the select box on each reference or click on Select to highlight all of the references in a folder.
      • Click on the arrow next to Cite, select Change Style and make sure that Harvard – University for the Creative Arts is selected.
      • Click on the Cite option - this will copy the bibliography to your clipboard.
      • You can preview your bibliography by pressing View.
      • Paste the bibliography into your document.
  • Using Paperpile with Google Docs

    Paperpile has a Google Docs plug-in that allows you to add citations and bibliographies to a Google Doc as you write.

    The Google Docs plug-in will load automatically in Google Docs if you have logged into your Paperpile account and have installed the Chrome extension. If you are having problems accessing or using the Google Docs plug-in read the Paperpile troubleshooting page. Paperpile have produced a help guide on how to use the Google Docs plug-in.

    A screencast that demonstrates adding citations and formatting a bibliography can be viewed here:

  • Referencing images

    Paperpile can create your list of illustrations and image citations.

    Referencing images requires a little extra effort when compared with referencing sources that you refer to in your writing. This is because when you locate an image on the Internet, the software will think you are trying to reference the webpage and not the image. You will also need to carry out some additional editing to get the figure numbers for your references in the correct order.

    A screencast that demonstrates how to save an image reference from the Internet and then edit it so that it will produce an image citation is available here:

    A screencast that demonstrates how to produce a list of illustrations from within Paperpile is available here:

    A screencast that demonstrates how to produce image citations and an accompanying list of illustrations from within Google Docs is available here:

  • Referencing edited books and book chapters

    Edited books feature chapters written by different authors; the book will also have an editor(s) who oversees the content of the book. When you cite from a chapter in an edited book, you will need to reference the author of the chapter and not the editor.

    When you add an edited book to Paperpile, you will need to edit the record so that it correctly references the chapter and not the editor.

    Watch this video to find out how to edit book records so that they correctly reference book chapters.

  • Further help

    Paperpile have their own support pages, and you can contact Paperpile via email for assistance. You are also welcome to book an appointment with a Learning & Teaching Librarian by contacting the Gateway.

Zotero

An introduction to Zotero

Zotero is a free, easy to use tool which will collect, organise, cite and share your research sources. It is a standalone piece of software that you can install on PC, Mac or Linux. You should find the software on PCs and Macs in the Library. 

Sources can be added to Zotero from within the software, or by using your browser to collect references from databases and websites.

You can export bibliographies out of Zotero in the UCA Harvard style, or use the Microsoft Word plugin to cite as you write and generate your bibliography.

  • Getting started with Zotero

    To get started with Zotero, the first thing you’ll need to do is go to the Zotero website and register for an account. There is an option to do this at the top right of the screen.

    Once you’ve created an account, the next thing to do is to get up and running with the software. The links below will take you to a short video that will demonstrate the basics:

  • To download and install the UCA Harvard Style

    Watch this video, or follow these instructions:

    • Open Zotero Standalone.
    • If using a PC go to Edit > Preferences. If using a Mac go to Zotero > Preferences.
    • Select Cite.
    • In the Styles area select Get Additional Styles.
    • Search for University for the Creative Arts in the search box.
    • Click on University for the Creative Arts – Harvard.
    • The style will now be installed.
  • How to add references
  • Create a bibliography from within Zotero

    Watch this video, or follow these instructions:

    • Right-click (or control-click on a Mac) on a folder of references, or highlight one or more references.
    • Select the Create Bibliography from…
    • Make sure that Harvard – University for the Creative Arts is selected in the Citation Styles box.
    • Make sure that the Output Style is Bibliography.
    • Select Copy to Clipboard and then paste into your document.
  • Using Zotero with Word

    Zotero has a Word processor plugin which allows you to add citations and bibliographies to Word as you write.

    Watch this video to find out how to add citations and format a bibliography using the Zotero for Word plugin.

    If you are using Zotero on a PC when you installed Zotero Standalone, the Word plugin should have been installed and will display in the Word toolbar.

    If you are using a Mac or if you cannot find it on your PC you can install it manually:

    • Open Zotero Standalone.
    • If using a PC go to Edit > Preferences. If using a Mac go to Zotero > Preferences.
    • Select Cite.

    Go to Word Processors and click on Install Microsoft Word Add-in.

  • Referencing images

    Zotero can create your list of illustrations and image citations.

    Referencing images requires a little extra effort when compared with referencing sources that you refer to in your writing. This is because when you locate an image on the Internet, the software will think you are trying to reference the webpage and not the image. You will also need to carry out some additional editing to get the figure numbers for your references in the correct order.

    A screencast that demonstrates how to save an image reference from the Internet and then edit it so that it will produce an image citation is available here:

    A screencast that demonstrates how to produce a list of illustrations from within Zotero is available here:

    A screencast that demonstrates how to produce image citations and an accompanying list of illustrations from within Microsoft Word is available here:

  • Referencing edited books and book chapters

    Edited books feature chapters written by different authors; the book will also have an editor(s) who oversees the content of the book. When you cite from a chapter in an edited book you will need to reference the author of the chapter and not the editor.

    When you add an edited book to Zotero, you will need to edit the record so that it correctly references the chapter and not the editor.

    Watch this video to find out how to edit book records so that they correctly reference book chapters.

  • Further help

    Zotero have their own support pages. You're also welcome to book an appointment with a Learning & Teaching Librarian by contacting the Gateway.

Contact Gateway

For information on our services, please contact the Gateway.

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